Personal Assistant Career Opportunity

Due to fast and sustained growth, our client, a manufacturing company, requires a suitable candidate to fill in the following position urgently.

Personal Assistant
• Attending to all administrative functions in the CEO’s office
• Preparing and planning for the CEO’s work schedules
• Organizing and preparing schedules for Board Meetings and liaising with all board members
• Preparing and typing documents for Board presentations
• Providing technical and general administration duties for various projects
• Providing secretarial services during management meetings
• Handling general inquiries and directing them to the relevant managers
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Organizing and maintaining diaries and making appointments
• Dealing with correspondence and writing letters, taking dictation and minutes
• Organizing and attending meetings, and ensuring the manager is well-prepared for meetings
• Dealing with incoming email, faxes and post
• Producing documents, briefing papers, reports and presentations
• And other duties that may be assigned.

Qualification
• Diploma in relevant field and customer service orientation
• 2 years experience in the same field
• Age between 26-28years.
• Good keyboard skills
• Excellent communication skills both written and verbal
• Understand the necessity of confidentiality
• Ability to work with diversity and stress tolerance
Interested candidates can send their CV to recruitment@workforceassociates.net on the Subject line indicate PERSONAL ASSISTANT.

Bilingual Administrative Assistant Job Vacancy in Kenya

Administrative Assistant (Bilingual)

He/She will provide administrative support as well as carry out routine personnel management procedures.

Qualifications: At least Bachelors degree with secretarial qualifications

The Officer should possess the following skills and experiences:
• At least 5 years experience in a busy organization;
• Knowledge of French and other foreign languages desirable;
• Skilled knowledge of computer applications-MS Office etc;
Reporting

The Administrative Assistant reports to the Finance and Administration Officer.

Duties

Objective: To ensure efficient and effective Administrative operations

Functions & Responsibilities: Provision of secretarial and office management services

Activities
• To advise FAO on administrative matters
• To supervise and appraise the immediate officers under him/her
• To provide secretarial and office management services including maintaining Director’s diary and drafting of management meeting minutes
Functions & Responsibilities: Undertaking logistics for official travel and hospitality

Activities
• To maintain personnel records
• To coordinate periodic personnel performance assessment/appraisal performance reports
• To manage official correspondences
• To undertake procurement of goods and services
• To organize official meetings/conferences, workshops and seminars
• To maintain open registry
• To undertake all reception duties
• To maintain inventory, issue and distribute office supplies
• To assist in making travel arrangements, and hotel bookings/provision of hospitality
• To perform other duties as may be determined by management.

Kindly send your CV and remuneration details to theleadrecruiter@gmail.com

Only shortlisted candidates will be contacted.

Office Receptionist and Graphic Designer Jobs

A company based in Nairobi (upper hill)

1) Office Receptionist

We are looking for a dynamic Lady that is capable of the following duties and has at least experience of one year

Duties:-
• Manage incoming and outgoing telephone calls.
• Manage the reception.
• Manage incoming and outgoing mail including courier.
• Create and maintain an effective filing system.
• Deal with correspondence, reports and pleadings including drafting, typing and ensuring follow-up.
• Coordinate provision of utilities and stationery.
• Maintain proper financial records.
• Oversees service and maintenance of office furniture/ equipment.
• Maintain efficiency of operations at the office through prompt payment of bills.
• Responsible for ensuring a clean working environment for all staff and clients through adequate supervision of office cleaning.

And any other duty given by the Manager

2) Graphic Designer

Are you a Graphic Designer between the ages of 18-26 Years looking for a Full time Job?

Send your Resume to info@originalimages.co.ke as soon as Possible.

Administrative Secretary Job Vacancy - Kenya Episcopal Conference- Catholic Secretariat

The Kenya Episcopal Conference - Catholic Secretariat wishes to announce the following vacancy:

Administrative Secretary

Responsibilities
• Type and handle official documents (mails, reports, correspondence, memos, etc)
• File and photocopy documents for the commission
• Handle office petty cash for the commission
• Organize for meetings and take minutes at meetings of commissions
• Follow up on actionable items specified in the minutes
• Maintain the schedule of engagements and itineraries of the National Executive Secretaries/HODS and other officers and the calendar of events of the Commission or department
• Support in arrangement for workshops and provide secretarial support at the workshops
• Maintain an up-to-date mailing list of existing and potential contacts
• Keep the office organized and ensure maximum care and security of office equipment and facilities
• Treat all confidential information and documents with utmost sense of responsibility
• Receive phone calls and take messages for the respective owners
• Receive visitors who come to the respective commissions
• Provide information required to callers or visitors of the commissions/department
• Guide the visitors/ to the officer(s) to be seen
• Take and relay messages immediately to the owner(s)
• Coordinate with all commissions/departments staff to ensure information flow
• Ensure knowledge of staff movements in and out of the office
• Tidy and maintain the reception area
• General administrative and clerical support

Qualifications
• Diploma in relevant field
• Must demonstrate high level of initiative , honesty, dynamic strategic thinking
• Must have good interpersonal skills
• A person of attested integrity
• University Degree will be an added advantage
• Able to work with minimal supervision

Performance Indicators
• Extent of carrying out duties and responsibility in 1 above.
Personal Traits
• Must be a committed Catholic, with good recommendation from own parish priest
An equal opportunity shall be given to both genders and our recruitment procedures shall be followed.

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

Applications must reach us on or before 4th March 2011

Tradestar Telesales Administrator Job in Thika

Tradestar Kenya Limited is fast growing outsourcing organization situated in Thika town.

We are looking for someone who is confident, a great voice, enthusiastic manner to fill up the position of telesales administration who will work together with other functional managers to resolve sales and related issues on behalf of sales management.

The preferred person should have:

Education and experience:
• A Bachelor’s degree in Business administration, international relations or commerce
• Computer literate
• A minimum of three years progressively responsible job related experience
• Excellent communication skills – written, verbal with a clear neutral accent, active listening and Public relations
• Courtesy, tact and ability to work effectively in a team environment
• Able to promote and initiate work processes and complete given assignments with minimum supervision and to possess a high sense of confidentiality and initiative
• Excellent inter-personal skills; Reliable, enthusiastic, upbeat personality

Duties and Responsibilities:
• Email Reminders notices and summons to Customers
• Deal with routine correspondence with regard to debt collection
• Make payment reminder calls to customers
• Maintaining a complete debt collection portfolio using the support framework designed
• Initiate new calls to generate interest with prospective customers
• Make quotes for new and existing customers
• Ensures that client issues are dealt with in an efficient manner, informing the relevant manager in accounts, logistics of any problems that may arise.

If you are up to the challenge and posses the necessary qualification and experience please send your resume and application letter indicating your experience to info@tsk.co.ke.

P O Box 1251, 01000, Thika
Tel: 067-20147

AMSTREF Data Collectors Jobs

AMSTREF is recruiting data collectors for the UWEZO Kenya’s 2010 Numeracy and Literacy Survey for the data collection exercise for Nairobi Region (Westlands District).

The data collectors will be recruited on the basis of meeting the requirements stated below and their familiarity with or being a resident in Westlands District.

This will be a voluntary assignment. However, a small stipend will be provided after the assignment. A certificate of participation will also be provided after the data collectors training.

Candidate Requirements
• You are a person of high integrity;
• You have completed secondary education with a KCSE Mean Grade of C+ and above;
• If you are a current or recent graduate, you will have an added advantage.
• You are concerned about the quality of education in your village;
• You have a National ID;
• You own a mobile phone;
• Preferably but not a requirement, you reside in Westlands Area, Nairobi.

If you meet the above requirements, submit your CV by email only to: info@amstref.org on or before 2nd/March/2011.

Africa Mathscience Technology Research Foundation,
P. O. BOX 48418,
Nairobi.

Administrator Job - University of Washington (Seattle, USA)

The University of Washington (Seattle, USA) is seeking to hire an administrator to support the development of HIV/AIDS training activities and capacity building health initiatives in Kenya.

Qualifications:
• A Bachelor Degree in related fields like business administration and secretarial studies with at least five years working experience in research administration and general office administration and accounting.
• Should be fluency with computers, the internet, and MS Office as well as strong writing and interpersonal skills.
Applications should be sent to

DNA/903
P.O. Box 49010, GPO
00100-Nairobi

Submit an application letter addressed to the Director with the applicant’s daytime telephone contact, telephone contacts of two professional referees, a detailed Curriculum Vitae, and copies of certificates and testimonials by 16th March, 2011.

Internal Auditor, IT Admin, Payroll Admin, Audit Clerks and Admin Clerks Jobs

Internal Auditor: CPA (K) four years’ experience in Audit preferably in co-operative movement.

I.T. Administrator:
• Bachelor’s degree in Computer Science or Software Engineering
• Certificate in MCSE and CCNA
• Knowledge of MSSQL 2005 and above
• Minimum three years’ experience in a busy ICT environment
Payroll Administrator:
• At least CPA II
• Minimum three years’ experience in payroll administration
• Human Resource Diploma will be an added advantage
Audit Clerks:
• CPA Section 1 or 2
• Computer literate
• Minimum three years’ experience in auditing
Administration Clerks:
• Diploma in Business Administration
• Minimum three years’ experience in administrative matters
Apply the above positions through

DNA/900
P.O. Box 49010 - 00100,
Nairobi

Deadline: 18th March,2011

Career Opportunities in Micro-Finance Industry

A leading and fast growing MFI which provides structured finance is seeking to recruit an experienced, result-oriented and a professional of impeccable character to fill the following position.

1. Credit Manager

Reporting to the CEO the successful candidate will be responsible for planning, directing and controlling the operations of the credit department

Minimum Requirements:
• Holder of Bachelors degree in a business related field. Professional banking qualifications will be added advantage.
• 5 years experience, 3 of which should be in Credit Administration or Credit Risk Management.
• Knowledge of lending products and ability to lead teams to deliver business results
• Must be self-driven; possess excellent communication and interpersonal skills, strong organization and negotiation skills.
2. Product Managers

The position requires a mature, result oriented, highly qualified and an experienced professional.

Minimum Requirements:
• Holder of Bachelor’s degree in marketing or business related field.
• At least 7 years of field experience in product development and must be Innovative, creative and results oriented
• Strong interpersonal, communication, and analytical skills and ability to execute business plans and concepts effectively
• Ability to conceptualize research and evaluate new ideas objectively from a market and financial standpoint.
• Knowledge of sales, marketing and capacity building

3. Branch Manager

The position requires a mature person, who is self motivated and has the drive to grow business at branch level.

Minimum Requirements:
• Be a holder of Bachelors degree in Business related field
• At least 5 years’ managerial experience in the banking industry
• Knowledge of operational procedures and legalities relevant to branch operations
• Strong selling, communication, presentation skills and ability to lead teams and deliver business results

4. Accountant

The position requires a mature, result oriented, highly qualified and professional with a broad
experience in finance and accounts.

Minimum Requirements:
• Must be a qualified Public accountant (CPA) K. A bachelor degree in accountants or Finance will be an added advantage.
• At least 7 years of field experience in accounts and finance. Experience in audit will be an added advantage
• Advanced skills in Microsoft Office, specifically proficient in developing various management reports through analytical modeling in Excel.
• Must have ability to make sound judgments using the principal of accounts and must be conversant with IFRS and IAS.

5. Cashiers

The position requires an honest, quicker learner and a person of high integrity.

Minimum Requirements:
• A graduate with good grades/Diploma in business administration with relevant experience.
• Must have worked for a minimum of 3 years in similar position in a Bank or a Microfinance institution
• Ability to make payments efficiently.
• Good analytical skills, keen to details and strong numerical skills with excellent customer service skills
• Computer skills including the use of MS office.

6. Receptionist

The person will be the face of the organization and therefore will handle all the incoming visitors and organization telephone calls.

Minimum Requirements:
• A diploma in Business Administration/management from a reputable institution
• Must have worked for a minimum of 2 years in similar position in a busy organization.
• Must be confident, eloquent and able to multi-task with excellent communication and public relations skills.
• Computer skills including the use of MS office.
Send your cover letter and CV to the undersigned not later than 11th march 2011 with 3 professional referees stating current and expected remuneration.

The Human Resource Manager,
P.O. Box 49387 - 00100, Nairobi.

Applicants who will not have heard from the company by 11th April 2011 should consider their applications not successful.

CARE International Administrative Assistant Job in Marsabit Kenya

CARE International in Kenya is looking for a suitable candidate to fill the position of Administrative Assistant, based in Marsabit

Ref:23/2/2011

Job Summary

Reporting to the Program Manager, the Administrative Assistant will be responsible for coordination of all communication between the Sub Office and HQs, transmitting information by fax, letters, email and email.

S/he will be in charge of procurement, store keeping taking minutes and will be required to make arrangement for travel and accommodation of staff and visitors.

In addition s/he will be advising staff on policies and procedures to ensure compliance with CARE's operation manual.

Key Responsibilities
• Provide office administrative duties
• Provide support to project field operations
• Prepare logistics for project workshop/surveys
• Arranging meeting ,compilation of meetings minutes and Workshop reports
• Formatting and editing correspondence and other documentation
• General e-mail messages and ensure field staff have the up dated information.
• Maintenance of an efficient filing and easy retrieval system
• Arrange for travel and accommodation for staff and project visitors
• On behalf of the manager coordinate HR issues for the Sub office
• Compile vehicle, fuel efficiency report and leave summary report on a monthly basis
• Keep track and submit an updated, complete and accurate asset inventory data on a monthly basis
• Receiving and transmitting information through fax, email telephone, letters and follow up on communication within and out side the project
• Provide back up for sub office projects activities and act as a link between the different projects within the sub office
• Receive calls on behalf of project staff and referring callers as required
• Assist project staff in filling reports and verifying vendor invoices before presenting them to finance for payment
• Follow up with vendors on items procured
• Set appointment and meetings for the project manager
• On behalf of the manger, make official calls and attend to all enquiries related to projects.
• Perform any other duties as directed by your supervisor and the prevailing circumstance

Qualifications, Experience and Competencies:
• Diploma in Business Administration, or full secretarial training with versatile administrative skills.
• Minimum 2 years of relevant experience of working with NGO(s)
• Exemplary computer skills with proficiency in MS Word, spreadsheet and power point packages.
• Eloquent communication (oral and written) and strong report writing skills
• Good organizational skills
• Pleasant personality, flexible, ability to solve problems, work with minimal supervision
• Ability to work in a team and to coordinate team initiatives
• Good understanding of NGO environment including program support services and management

Qualified candidates are invited to send their application letters, indicating reference numbers on the subject field, together with a detailed C.V with three professional referees and daytime telephone contacts by 7th March, 2011 to The Human Resources & Development Manager, CARE International in Kenya.

Email: vacancies@care.or.ke.

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity.

Canvassing will lead to automatic disqualification.

Administrative Assistant Job opportunity

Client Profile: A leading International Organization located in Nairobi and providing finance to small and medium businesses.

Job Title: Administrative Assistant

Reporting To: Country Manager

Job Location: Nairobi

Role Overview: To provide high quality administrative support to the management team; To provide liaison services with the Head Quarters office.

Main Tasks and Duties:
• Answering telephone calls and assisting the team with making calls.
• Providing reception support; Filing of documents.
• Organizing for document courier and postage
• Organize company functions
• Book keeping; banking services; Petty Cash management; Following up on supplier and client payments with back office.
• Typing letters and reports.
• Supporting the Marketing team with execution of activities.
• Keeping track of the training schedule and statistics on behalf of the team.
• Collecting and taking documents to the lawyers for processing.
• Arranging travel plans for the team and organizing accommodation for overseas guests in Nairobi.
• Assisting with arranging for the Advisory Board meetings and other such meetings
• Assisting with the end of year activities.
• General administrative duties and any ad hoc duties where necessary.

Academic Qualifications: Diploma in Business Management from a reputable Institution.

Technical Skills: Typing; Book keeping

Computer Skills: MS Word, Excel, PowerPoint.

Length of Experience: At least Three years in a similar position.

Personality Requirements:
• Good interpersonal skills; Good reception skills.
• Self confidence; Good communication skills.
• High Organizational skills; Good planning skills.
• Energetic, self-driven person.
• Demonstrates commitment to their work.
• Ability to work within the laid down policies and procedures; A willingness to respect company policies.

How to Apply:

Interested, suitable candidates should forward their applications enclosing copies of their detailed CVs to the following address:

Adecco Employment Services: Email : info@adeccokenya.com

Note: Only shortlisted candidates will be contacted.

Deadline Date: 10 March 2011

Tastee Fried Chicken (TFC Nigeria) Vacancies (13 positions)

Tastee Fried Chicken (TFC) – A complete hospitality organization with enviable records and years of experience in excellent and international customer service due to rapid expansion requires for immediate employment of the following:

1.) Production and Beverage Manager
Requirements and Experience
• B.Sc. in Food Science and Technology or related discipline (Minimum degree) with a proven track record at supervisory or managerial level of food management within the retail side of the business.
• At least 6 years experience in a supervisory or managerial capacity.
• Daily management of the operations of outlets involved in the preparation and serving of meals and beverages to customers.
• Cordinating the activities among various departments, such as kitchen, dinning room, and banquet/hall operations.
• Ensuring that customers are satisfied with their dinning experience
• Overseee the inventory and ordering of food, equipment and supplies, and arrange for routine maintenance and upkeep of the outlets’s equipments and facilities.
• Taking responsibility for all administrative and human-resource functions of the business, and monitoring employee performance and training.
• Helping with cooking, clearing tables, or other tasks when the outlet becomes extremly busy.
• Ensuring that meals are served properly and in timely manner, investigate and resolve customers’ complaint about food quality and service.
• Monitoring oeders in the kitchen to determine where backups may occur, and working with the kitchen production managers to remedy any delays in service.
• Directing the clearing of the dinning areas and the washing of tableware, kitchen utensils, and equipment to comply with company and government sanitation standards.

2.) Information Technology Officers
Requirements and Experience
• B.Sc. / HND in Computer science, Management Information Systems or Information Science, Other proven professional qualifications will be an added advantage.
• At least 2 – 3 years work experience
• Plan and coordinate, and direct research on the computer-related activities.
• Plan and coordinate activities such as installing and upgrading hardware and software, programming and systems design, the implementation of computer networks, and the development of internet and intranet sites.
• Upkeep, maintain, and secures networks
• Analyze computer and information needs of an organisation from an operational and strategic perspective and determines immediate and long-range personnel and equipment requirements.
• Assign and review the work of subordinates and stay abreast of the latest technology to ensure that the organization remains competitive
• Ensure the availability, continuity of data and infromation technology services in the organisation. In this capacity, oversee a variety of technical departments, develop and monitor performance standards, and implement new projects.
• Oversee all technical aspect of the organisation, such as software development, network security, and internet operations.
• Carry out all other related assignments as may be directed by the Head of Information System.

3.) Store Officers
Requirements and Experience
• He/She should possess the following qualifications abilities and attitudes:
• ND/HND/BSc in Store keeping/Purchasing and Supply/Store Management or any other related discipline
• Assist in accounting and issue of all types of store materials and products
• Take inventory of received stock/items
• Good knowledge of numeric
• Maintain a proper book-keeping in the store

4.) Quality Control Officers
Requirements and Experience
The ideal candidates for these positions should possess the following qualifications and abilities:
• A good first degree in Food Science or Food Technology
• At least 2 years experience
• Proficiency in computer package utilization

5.) HR/Admin Officers
Requirements and Experience
The ideal candidates for these positions should possess the following qualifications , abilities and attirudes:
• The ideal candidates for these positions should not be less than 30 years.
• B.Sc in psychology/English/Mass Communication or any relevant Social Science discipline (Minimum degree).
• At least 2 years work experience in same capacity
• Proficiency in computer package utilization
• Excellent communication skills and ability to work independently and take initiatives.
• Recruiting the required workforce and making provisions for expressed and promised payroll and benefits.
• Understanding and relating to employees as individuals, thus identifying individual needs and career goals.
• Developing positive interactions between workers, to ensure collated and constructive enterprise productivity and development of a uniform organizational culture.

6.) Caterers/Outdoor Catering Cooks (Male & Female)
Requirements and Experience
• The ideal candidates for these positions should possess the following qualifications abilities and attitudes:
• A minimum qualification of Diploma/OND in catering management
• At least 3 years work experience
• Excellent communication skills and ability to work successfully with teams and take initiatives
• Coordinate the day to day running of all outdoor catering engagements, providing full catering service
• Ability to support the Management team, produce quality dishes from a branded menu and successfully manage a busy kitchen area
• Render support in the hiring/training and managing of the kitchen team, ensure Quality Control (QC) compliance within the kitchen
• Manage stock whilst maintaining complete food safety and hygiene
• Possession of a passion for food and people, a friendly efficiency in the kitchen and believe in fun with food. Share the vision and values of the management and maintain flexibility during the development of the brand
• Experience of working in contracted catering services, excellent understanding of high level commercial catering operations and specifically a high degree of knowledge of food hygiene, food handling, food presentation concepts and knowledge of popular catering products.

7.) Bakers
Requirements and Experience
• The ideal candidates for these positions should possess the following qualifications abilities and attitudes:
• A minimum qualification of Diploma/OND in catering management
• At least 3 years work experience
• Excellent communication skills and ability to work successfully with teams and take initiatives
• Coordinate the day to day running of all outdoor catering engagements, providing full catering service
• Ability to support the Management team, produce quality dishes from a branded menu and successfully manage a busy kitchen area
• Render support in the hiring/training and managing of the kitchen team, ensure Quality Control (QC) compliance within the kitchen
• Manage stock whilst maintaining complete food safety and hygiene
• Possession of a passion for food and people, a friendly efficiency in the kitchen and believe in fun with food. Share the vision and values of the management and maintain flexibility during the development of the brand
• Experience of working in contracted catering services, excellent understanding of high level commercial catering operations and specifically a high degree of knowledge of food hygiene, food handling, food presentation concepts and knowledge of popular catering products.

8.) Surveillance Officers (Female) & Security Officers (Male)
Requirements and Experience
• The ideal candidates (preferably females between 25 – 40 years) for this position should possess the following qualifications and abilities.
• Primary school certificate/GCE/SSCE
• NCE/OND/C&G in any discipline
• At least 2 years work experience
• Good communication skills
• High maturity display and readiness to work under pressure

9.) Technicians (Electricians, Plumbers, R & A)
Requirements and Experience
The ideal candidates for these positions should possess the following qualifications and abilities:
• Trade Test Certification
• A good Technical College, Polytechnic or University educational qualifications and abilities
• At least 3 years cognate experience

10.) Drivers / Dispatch Riders
Requirements and Experience
The ideal candidates for these positions should not be more than 40 years
• GCE/SSCE/O Level educational qualification
• At least 5 years driving experience
• Valid driver’s license
• Good knowledge of Lagos road network and Highway codes
• Good communication skills

11.) Sales Attendants (Male & Female)
Requirements and Experience
• The ideal candidates for this position should be between 25-40 years. He/She should possess the following qualifications abilities and attitudes:
• Primary School Cert/GCE/SSCE (Minimum qualification)
• NCE/ND in any discipline At least 1 year work experience
• Proficiency in computer package utilization
• Excellent communication skills
• High maturity display and readiness to work under pressure

12.) Lobby Attendants (Male & Female)
Requirements and Experience
• The ideal candidates for these positions should not be more than 40 years
• Must posses Primary school Certificate/GCE/SSCE
• Good communication skills
• High maturity display and readiness to work under pressure

13.) Cleaners (Male & Female)
Requirements and Experience
• The ideal candidates for these positions should not be more than 40 years
• Must posses Primary school CertificateGCE/SSCE
• Good communication skills
• High maturity display and readiness to work under pressure
Application Deadline
8th March, 2011

Method of Application
All these positions are to be filled immediately. An attractive remuneration package and excellent career opportunities awaits the successful candidates.
Interested & qualified candidates should forward their handwritten application with a comprehensive CV to:
P. O. Box 71100,
Victoria Island,
Lagos.

Animal Feeds Manufacturing Company Jobs

We are an Animal Feeds Manufacturing company based in Industrial area, Nairobi.

We have the following openings to be filled by suitably qualified persons.

The preferred candidates must have a minimum of:

1. Production Manager (1 Post)
• Bsc in animal production from a reputable institution
• Knowledge and experience in the use of least-cost Feed formulation software
• 5years experience in the Animal Feeds industry
• Age: 3o years and above

2. Production Supervisors (2 Posts)
• Diploma in Animal production from a reputable institution
• Computer literate
• Must have worked for not less than 3 years in the animal feeds industry

3. Accounts Clerks (2 Posts)
• CPA 2 or equivalent
• Computer literate must be conversant with Pastel and any other accounting software
• Minimum 2 years experience
• Not more than 30 years old

4. Storekeeper (1 Post)
• Dip in Purchasing and Supplies Mgt
• Conversant with pastel and any other accounting software
• Minimum 2 years experience
• Experience in Fast Moving Consumer Goods Will be added advantage
• Not more than 30 years old.

5. Receptionist/Customer Care
• Dip in front office mgt or any business related course
• Computer literate
• Must be fluent in both written and spoken English and Kiswahili
• Training in public relations will be an added advantage
• Must be presentable
• Not more than 30 years old.
All applicants to send their handwritten application letters to:-

DNA/892
Box 49010 - 00100, GPO
Nairobi.

So as to reach us not later than 10th March 2011.

Pathfinder Office Manager Job

We are an international NGO implementing a large, multi-year health sector program across the northern arid counties of Kenya.

We are seeking a talented and hard-working individual to be a part of a dynamic team committed to improving the lives of men, women and children in Turkana county.

The position will be based in Lodwar.

Office Manager

The Office Manager is overall in charge of administration of the office to ensure timely and efficient support to the program.

S\he will coordinate travel booking, vehicle fleet management, logistics, inventory management, and ensure various insurance policies, permits and licenses are renewed on time.

S\he will coordinate personnel activities and HR records, medical insurance and implement evacuation and general safety procedures.

S\he will also coordinate procurement activities and ensure that organization policies and procedures are adhered to.

Qualifications:
• Five years of experience in administration, preferably in a nongovernmental organization in Kenya.
• Degree in Business administration or related field
• Experience with budget preparation and familiarity with USAID systems and regulations.
• Previous experience in recruiting, training and supervising support staff.
• Excellent oral and written communication skills in Kiswahili and English
• Excellent interpersonal skills and the ability to relate to people of diverse backgrounds.
• Ability to work independently and ensure confidentiality.
• Strong interest in and commitment to HIV/AIDS, reproductive health and women’s issues.

Applications including cover letter, CV, references and salary history should be sent to: jobs@aphiaplusnal.org by 2nd March 2011.

Qualified female applicants are especially encouraged to apply.

Please note that only short-listed candidates will be contacted.

Transport Company HR Manager, Finance Manager, Fleet Coordinator, Admin Assistant, Stores Assistant, Electrician and 50 Drivers Jobs

A Transport Company - Significant growth prospects - Immediate start – Great Team Environment

This dynamic organization has been established for many years and recently has gone through significant growth and change moving from a small to medium sized logistics company with diversification and regional strategic focus.

They are carving a niche with their high quality and best practices. Due to this growth and key change initiatives, they are looking to enhance the management team and also employ drivers for the increased fleet.

We are currently seeking applicants for the following positions:

Human Resources Manager
(This position reports to Admin Manager)
• A minimum of 5 years experience in a similar position managing a staff of over 200 employees.
• Past experience on the management of transport staff could be an added advantage.

Finance Manager
(This position reports to the CEO and the BOD)
• Should have a minimum of 5 years experience in similar position.
• Experienced in the use of accounting packages and exposed to the use a fully integrated ERP.
• Ideally you will be CPA, ACCA or CA qualified with an additional degree in Management or

Administration.
• Shall be required run the Financial Management other smaller affiliate companies.

Fleet Coordinator
(This position reports to Transport Manager)
• A young and dynamic person who has 3 years experience in the field.
• Should have at least a diploma in fleet management.
• Should have good analytical skills.
• Sound knowledge of GPS systems.

Administration Assistant
(This position reports to Administrative Manager.)
• A person who has experience of 3 years or more.
• Should be CPS qualified or equivalent.
• Should have some experience on Insurance matters.
• Should also be conversant with legal matters to be attended in court.

Stores Assistant
(This position reports to Stores Manger.)
• Knowledgeable with truck parts.
• Experienced in Maintaining and updating system based inventory in busy stores.

Automotive Electrician
(This position reports to Workshop Manger)
• Experience of more than 5 years in the field
• Able to operate the Vehicle diagnostic systems on Mercedes and Scania trucks.
50 Number Heavy Commercial Vehicles Drivers
• A minimum of 5 years experience in articulated truck driving.
• Should have minimum of C in O level Certificate Examination.

If you want to become part of this dynamic and successful team, please apply to the following address with a photograph, copy of current pay slip and three referees (Preferably one each from religious leader, Police and or judiciary and professionals in the current service).

DN/A 897
P. O. Box 49010 - 00100 GPO
Nairobi.

NRC Area Program Support Manager, HR Officer and Administration Officer Jobs in Dadaab

Norwegian Refugee Council (NRC) Somalia/Kenya is a two Country Program with four field offices in Dadaab (Kenya), Hargeisa (Somaliland), Bossaso (Puntland) and Mogadishu (South Central).

NRC has been present in Somaliland since early 2004 and expanded to Puntland in 2006, Mogadishu and Dadaab in 2007.

In a short time NRC established Education, Shelter/Sanitation, Distribution and Camp Management projects for IDPs, refugees and local population in Somalia and Kenya. NRC also has a coordination office in Nairobi, Kenya that was established in 2006.

Position Vacant: Area Program Support Manager - Dadaab
Reporting to: Area Manager - Dadaab
Duty Station: Dadaab
Duration of Contract: ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:
• Ensure overall adherence to NRC policies, procedures, guidelines and systems for Logistics, Administration, ICT and HR
• Oversee the implementation, customization and maintenance of NRC Logistics, Administration, ICT and HR policies, procedures, guidelines and systems with proper tracking, documentation and communication of all changes
• Oversee the accurate and timely flow of information within and among departments with regard to issues of procurement/logistics, HR, ICT and administration
• Oversee recruitment of National Staff including vacancy identification, advertisement, selection, contracting, induction and confirmation
• Oversee implementation of the NRC performance management system
• Oversee the maintenance of appropriate filing, retrieval and archiving systems in the Area Office and the specific sections of the Program Support department
• Be the focal point under the guidance of the Area Manager, for the Office’s correspondence with Government and other agencies as required
• Prepare, manage and account for the departmental cost budget
• Prepare periodic program support department reports for management decision making
• Assign, supervise and appraise the work of Program Support staff
• Keep Area Manager informed and in-charge but not burdened on Program Support functions.

Required skills and qualifications:
• Minimum of Bachelor’s degree in Business Administration or any Support related training.
• At least 7 years of relevant experience.
• Good oral and written communication skills in English
• Personally efficient and organized with excellent multitasking skills
• Good attention to detail with wide general knowledge
• Excellent interpersonal and people management skills
• Able to work unusual hours under pressure and meet deadlines
• Strong sense of the essential order of action priorities
• Excellent computer skills in Microsoft Excel, Word, PowerPoint and network communications.

Position Vacant: Human Resources Officer - Dadaab
Reporting to: Area Program Support Manager - Dadaab
Duty Station: Dadaab
Duration of Contract: ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:
• Organize and participate in staff recruitment throughout the process of vacancy identification, advertisement, candidate selection, contracting, orientation and confirmation in liaison with line managers.
• Be responsible for the orientation of new staff, and the sourcing of all staff training programs.
• Ensure the NRC HR policies and procedures are adhered to
• Advice staff on HR policies, processes and procedures
• Ensure timely processing of the monthly payroll
• In consultation with the APSM, provide technical input and be the focal point in addressing Employee

Relations issues including staff grievances, disciplinary measures, etc
• Plan and advise on the staff performance management and appraisal calendar and content
• Prepare periodic HR reports and planning projections for submission to Nairobi office
• Review and approve Incentive Workers contract contents
• Supervise, appraise and offer guidance to the Human Resources Assistant.
• Ensure maintenance of an effective, efficient and up to date staff records and filing system including contracts, leave, medical, awards, discipline, archiving, etc

Required skills and qualifications:
• Bachelors degree or a Higher Diploma in Human Resources Management or Administration
• Understanding of the relevant laws and statutory requirements.
• Minimum of 4 years of relevant work experience.
• Good oral and written communication skills in English
• Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
• Good employer-employee contract negotiation skills
• Excellent interpersonal and people management skills
• Basic employee counseling skills
• Highly confidential
• Good computer application skills in Microsoft Excel, Word, PowerPoint.

Position Vacant: Administration Officer - Dadaab
Reporting to: Area Program Support Manager - Dadaab
Duty Station: Dadaab
Duration of Contract: ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:
• Implement, improve and maintain an effective set up of office administrative systems and procedures whilst ensuring that controls are monitored and reinforced
• Ensure adherence to NRC Administration department’s processes, procedures and guidelines
• Implement, improve and maintain an appropriate filing, retrieval and archiving system for the Office administration section
• Ensure prompt payment of utility bills for Office and staff houses including water, telephone, electricity and security
• Oversee the administration of mail and other courier services
• Contribute in the preparation of the Office running cost budget
• Coordinate flight bookings and communicate information for staff proceeding for official duty to Nairobi and elsewhere
• Ensure general orderliness, proper maintenance and cleanliness of the office equipment and facilities
• Assign, supervise and appraise the work of Administration Support staff.

Required skills and qualifications:
• Minimum of Advanced Diploma in Business Administration or any related training
• At least five years of relevant experience
• Good oral and written communication skills in English
• Personally efficient and organized with good multitasking skills
• Good office organization and problem solving skills
• Good general knowledge
• Strict respect for rules and proper procedure with initiative, patience and tact
• Able to work with minimum supervision
• Able to work under pressure and meet deadlines
• Good computer skills in Microsoft Excel, Word, PowerPoint and network communications
• Good interpersonal and people management skills.

Deadline for Applications: 11th March 2011

Applications should be submitted to:

Norwegian Refugee Council,
P O Box 21211-00100 Nairobi, Kenya
Email Address: recruitment_nb@som.nrc.no

Or Norwegian Refugee Council, Dadaab Field Office
P.O Box 05, Dadaab

Please indicate the title of the position as the subject for email applications

Only the short listed candidates will be contacted.

The Norwegian Refugee Council is an equal opportunity employer, with no discrimination in terms of sex, age, religion, ethnic origin or political affiliation.

Resolution Health Administrative Assistant Job in Kisumu

Resolution Health East Africa Limited is a leading Medical Insurance Provider.

With over 60,000 members in our fold, we have learnt to adapt in this constantly changing society, and develop products that are effective and relevant to our members.

Resolution Health has over 250 medical service providers all across East Africa, a strong network of hospitals, clinics and doctors. The Resolution Health brand is energetic and trendy.

In pursuit of our ambitious growth plan, we are looking to enroll as part of our Sales Team an individual who has a smiling and helpful disposition with excellent reporting and organizational skills and who can contribute by being an effective team player and is capable of maintaining positive, professional relationships with our clients.

Key Responsibility Areas:
• Manage the front office function including filtering and distribution of calls and assisting visitors;
• Maintain and organize Branch Manager’s diary whilst making appointments;
• Prepare production reports as required on a daily, weekly and monthly basis;
• Handle all client queries escalating to Manager where required;
• Effectively maintain all agency records and files;
• General management of office including petty cash administration;
• Coordinate marketing activities;
• liaise with head office on all agency requirements e.g. sales documents etc;
• Coordinate distribution of incoming mail and dispatch of outgoing mail;

The right candidate must have the following: Diploma in any of the following:
• business administration, customer service or Secretarial
• Knowledge of working with MS Office a must
• Experience in generating reports via MS Excel an added advantage
• Good command of spoken English language, fluent and polite
• 1 year working experience in a related position
• Good interpersonal skills
If you believe you are a team player and would be a valuable resource to this ever growing brand, kindly email your application letter, updated CV listing three references with their email or phone contacts, your age and expected remuneration package not later than Wednesday 9th March 2011 to hr@resolution.co.ke.

Ensure that you quote the position on your email.

Only shortlisted candidates will be contacted.

To find out more about Resolution Health log on to www.resolution.co.ke

NGO Administrative Assistant Job Re-Advertisement

Our Client, an NGO is looking for an Administrative Assistant to be involved in administrative work.

Job Description
• Managing the organization’s front office including responding to all official enquiries, making formal appointment and coordinating coaching/programs diary;
• Maintaining an efficient office filing system and management of general office correspondences
• General office maintenance (cleanliness, ample working environment, ensuring availability of utilities/office supplies)
• Handling Petty Cash, receipting, banking and maintenance of cash and banking records
• Timely submission of Kenya Revenue Authority (KRA) and other relevant authorities
• Offering logistical support during training /coaching events including venue booking, arrangements, and handout preparation.
• Carrying out secretarial duties e.g. Typing
• Handling client payment, banking and related administrative errands
• Any other duties as may be assigned by the supervisor

Person Specifications
• Holder of at least a Diploma in Business Management,
• Secretarial qualifications an added advantage
• At least 3 years providing front office and office administration support in an NGO a Must
• Excellent knowledge of basic computer applications (MS office suite), and use of the internet;
Remuneration: Kshs. 40,000

How to Apply

Send a 1-page cover letter stating your motivation and salary expectations and your CV including at least 3 professional referees to jobsfmc@yahoo.com by latest 3rd March 2011.

AU-IBAR Administrative / Procurement Assistant Job opportunity

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a New Partnership Worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.

One of the technical offices of the AU is Interafrican Bureau for Animal Resources (IBAR) Nairobi, Kenya. AU-IBAR is a specialized technical office reporting to the Department of Rural Economy and Agriculture of the AU Commission. It was established in 1951 to study the epidemiological situation and fight rinderpest in Africa.

The institution is currently mandated to support and coordinate the improvement of livestock as a resource for human wellbeing in the Member States of the African Union and to contribute to economic development, particularly in rural areas.

More information on IBAR could be obtained from the following web site: www.au-ibar.org

AU-IBAR invites applicants who are citizens of Member States for a position in the AU-IBAR Nairobi, Kenya which is mainly in charge of being the vehicle for the AU to develop an appropriate and independent expertise in the area of animal health and production for the alleviation of poverty of those involved in livestock farming and food security in Member States.

Post title: Administrative/Procurement Assistant

Post level: GSA 5

Duty Station: AU-IBAR, Nairobi, Kenya

Supervisor: Senior Human Resources and Administration Officer


Major duties and responsibilities:

Reporting to the Senior Human Resources and Administration Officer, the Administrative / Procurement Assistant will be responsible for the following:
• Sourcing quotations for local purchases
• Preparation of quotation analysis/evaluation of proposals for local purchases;
• Performing random checks on suppliers and service providers to ascertain physical local and credibility of service;
• Keeping records of all original contracts and MOUs;
• Initiating payment process for all goods and services;
• Quality assurance of all purchases on receipt;
• Ensuring replenishment of stock before expiry;
• Performing random checks of office stationery and consumables stocks levels;
• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation;
• Perform any other duties that may be assigned by the supervisor.

Educational qualifications:
• Candidates must hold first degree in Management, Business Administration, and/or other related discipline.
• Additional procurement related certificates will be an advantage.
Work experience:

At least five (03) years of experience in the field of administration and procurement. Proven working experience with the SAP system is a must.

Other skills required:
• Excellent drafting and reporting skills; and
• Good command of Computer literary.
Language requirement:
• Proficiency in one of the African Union working languages.
• Knowledge of one or several other working languages would be an added advantage.
Age requirement:
• Candidates must preferably be between 25 and 35 years old.
Tenure of Appointment:
• The initial appointment will be for 11 months including a 3 months probation period.
• Contract extension will be subject to performance and availability of funding.
Gender Mainstreaming:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Application:

To apply, please submit the following:
• A letter stating reasons for seeking employment with the AU Commission;
• A detailed and updated CV, indicating your nationality, age and gender;
• Names and contact details (including e-mail address) of three references;
• Certified copies of degrees and diplomas.

Remuneration:

The lump-sum salary attached to this position will be USD 1,694.81.00 per month all inclusive.

Applications must be received not later than 13 March 2011, and should be addressed to:

Director of AU-IBAR
P.O.Box 30786
Nairobi, Kenya
Fax: +254-20-367-4143

E-mail: applications@au-ibar.org

Copy to: Ibar.Office@au-ibar.org

Billing Assistant – Raffles Medical Group Ltd

RAFFLES MEDICAL GROUP is a leading integrated private healthcare provider in Singapore and the region.
In support of our growing business needs, we are seeking a dynamic and forward-looking individual to join us as:
Billing Assistant
Responsibilities:
* Download billing data from RMG clinics.
* Check chits to ensure accurate client coding and compliance to contract requirements.
* Process separate billings for certain clients.
* Process special billings for associate clinics.
* Update client addresses and contact person
* Print and check missing/ duplicate/ invalid chit reports.
* Collate invoices for despatch to clients.
* Supervise billing clerks, including attending to their problems, issues and queries.
* Handle queries from clients, especially with regards to billing of client codes.
* Extend support services to Finance and other departments.
* Perform fixed assets sightings and attend stock counts.

Requirements:
* Candidate must possess at least a Primary/Secondary School/”O” Level in any field.
* Fresh graduates/Entry level applicants are encouraged to apply.
* 1 Full-Time positions available.
Interested candidates are invited to e-mail / write in with their detailed CV, stating current/expected salary to:
RAFFLES MEDICAL GROUP LTD
585 North Bridge Road
Raffles Hospital, #12-00
Singapore 188770
Email: rmg_hr@rafflesmedical.com
Website: www.rafflesmedical.com