Administrative Assistant Job opportunity

Client Profile: A leading International Organization located in Nairobi and providing finance to small and medium businesses.

Job Title: Administrative Assistant

Reporting To: Country Manager

Job Location: Nairobi

Role Overview: To provide high quality administrative support to the management team; To provide liaison services with the Head Quarters office.

Main Tasks and Duties:
• Answering telephone calls and assisting the team with making calls.
• Providing reception support; Filing of documents.
• Organizing for document courier and postage
• Organize company functions
• Book keeping; banking services; Petty Cash management; Following up on supplier and client payments with back office.
• Typing letters and reports.
• Supporting the Marketing team with execution of activities.
• Keeping track of the training schedule and statistics on behalf of the team.
• Collecting and taking documents to the lawyers for processing.
• Arranging travel plans for the team and organizing accommodation for overseas guests in Nairobi.
• Assisting with arranging for the Advisory Board meetings and other such meetings
• Assisting with the end of year activities.
• General administrative duties and any ad hoc duties where necessary.

Academic Qualifications: Diploma in Business Management from a reputable Institution.

Technical Skills: Typing; Book keeping

Computer Skills: MS Word, Excel, PowerPoint.

Length of Experience: At least Three years in a similar position.

Personality Requirements:
• Good interpersonal skills; Good reception skills.
• Self confidence; Good communication skills.
• High Organizational skills; Good planning skills.
• Energetic, self-driven person.
• Demonstrates commitment to their work.
• Ability to work within the laid down policies and procedures; A willingness to respect company policies.

How to Apply:

Interested, suitable candidates should forward their applications enclosing copies of their detailed CVs to the following address:

Adecco Employment Services: Email : info@adeccokenya.com

Note: Only shortlisted candidates will be contacted.

Deadline Date: 10 March 2011