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PACT Tanzania Country Director Job Vacancy in Dar es Salaam

Friday, January 21, 2011

Position Summary:

The Country Director is responsible for the timely and efficient implementation of the Tanzania program.

As Country Director s/he is also responsible for setting strategic directions for and developing the country portfolio which are appropriate to the operating context.

S/he must also ensure that systems are in place and being properly implemented that ensure the proper management, well being and safety of Pact staff and the proper stewardship of resources.

Responsibilities include technical leadership; team management and mentoring; policy advocacy; donor, government and partner liaison; new business development; and oversight of programmatic and financial management and reporting.

Specific Duties and Responsibilities:

• Oversee country office programming to ensure the effective and efficient delivery and implementation of projects and are in line with Pact's and donors’ standards for program quality.
• Serve as team leader charged with the day-to-day execution of the program; undertake the timely deployment of financial and human resources for program success and attainment of desired results/indicators.
• Generate viable program pipeline in line with Pact strategy and assist in identifying and securing funding for those programs.
• Ensure that proper monitoring and evaluation systems are in place.
• Promote a learning environment within the country office that facilitates two-way learning with various stakeholders.   
• Develop and implement an organizational strengthening strategy that increases grantee capacities to monitor, evaluate, deliver and report on services, and that will support their sustainability.
• Identifying and responding to grantee technical assistance needs.
• Coordinate/arrange all technical assistance and training activities under the program.
Grants Management
• Oversee an efficient, transparent grants making process under the program; assure timely and high-quality monitoring of and reporting by subgrantees.
• Oversee the work of the implementing partners and monitor for compliance with subagreements or subcontracts.

Coordination and Collaboration
• Ensure strong cooperation and collaboration with USG partners, USAID/Tanzania, Global Fund, National AIDS Commission, the Government of Tanzania, and other HIV/AIDS partners.
• Coordinate and collaborate with Pact HQ and Pact’s Africa regional staff.
Finance, Administration and IT
• Manage the country office in the assigned country and carry out all administrative and financial operations to support the program.
• Monitor the country office’s financial position and ensure the best use of available resources. This includes overseeing the development and review of country office annual budget, oversight of financial transactions and reports, maximizing cost recovery from restricted grants and review and follow-up on internal and external audit recommendations.
• Ensure compliance with all Pact procedures, applicable USAID standard provisions and other donor requirements.
• Recruitment, supervision, guidance and support of Pact Tanzania staff.
• Submit timely progress and financial reports to USAID and Pact headquarters.
• Set-up financial and monitoring systems for reporting to Pact headquarters and USAID Mission.
• Prepare and submit program progress reports to Pact HQ and USAID/Tanzania. Ensure timely preparation and submission of monthly financial reports to Pact HQ.
• Direct the management and accounting of financial, in-kind and other resources in the country office in line with Pact policies and donor requirements.
• Ensure that qualified staff and appropriate policies, procedures and systems for finance and administration functions (e.g. procurement, fleet management, inventory, etc.) are in place and functioning.
• Ensure adequate internal controls are in place to protect the country office’s financial and non-monetary assets and to ensure the resources are used in accordance with donor terms and conditions.
• Ensure the country office operations are conducted in accordance with all statutory and tax requirements.
• Perform other duties, as assigned.

Human Resources
• Oversee the management and development of country office human resources to ensure a diverse, skilled and productive workforce and promote an organizational culture where Pact’s values are practised.
• Provide proper supervision and management for all direct reports and oversee the establishment and functioning of a strong, effective senior leadership team.
• Ensure timely and quality inputs by staff and consultants.
• Ensure strong human resource strategies and systems are in place and are properly implemented in areas such as recruitment, staff development, and performance management.
• Ensure appropriate workplace policies to ensure fairness and equity are developed and used (e.g. policies related to HIV/AIDS, sexual harassment, sexual exploitation, etc.)
• Oversee the establishment and regular review of compensation package to ensure competitiveness
• Actively promote staff wellness by monitoring country office climate and staff morale and taking corrective actions as needed.
• Ensure the proper implementation of Pact’s performance management system for direct reports. This can include: proactively addressing performance issues through regular, constructive and honest feedback and coaching and identifying necessary staff development for direct reports.
• Oversee the recruitment and orientation of new senior staff.
• Ensure levels of authority and responsibility are clearly defined, understood and followed within the country office.

• Knowledge of the priorities and procedures of USAID/PEPFAR/Global Fund and other donors, private foundations, bilateral and multi-lateral organizations, and corporate donors a plus
• In-depth understanding of the role of civil society in development and experience in capacity building for civil society organizations
• Proven networking, diplomacy and negotiation skills that demonstrate ability to collaborate and coordinate with a range of stakeholders and to reconcile diverse perspectives in a constructive manner
• Demonstrated ability to establish and sustain interpersonal and professional relationships with USAID missions, international NGOs, local NGOs/CBOs, and host country government counterparts
• Proven skills in building organizational capacity in HIV/AIDS and/or program and grants management.
• Strong track record of resource mobilization, innovation and new business development, including development of large scale proposals in response to competed opportunities
• Excellent written, oral communication, presentation and representation skills
• Strong general program planning and management skills; solid understanding of and comfort with finance, compliance, and human resource management
• A belief in empowering local staff and demonstrated leadership, team-building, facilitation, and mentoring skills in developing country contexts
• Sensitive in diverse contexts, consultative, decisive, adaptable and proactive
Education and Experience Requirements:
• Graduate degree in public health or a related field.
• A minimum of 10 years experience implementing USAID-supported programs in senior management roles
• PEPFAR and Global Fund experience strongly preferred.
• Knowledge of and experience in community-based HIV/AIDS programming, preferably across prevention, care and treatment interventions; experience of HIV/AIDS programming in concentrated epidemic settings preferred.
• Proven experience navigating complex and high pressure operating environments
• Experience developing and managing multi-sectoral, multi-donor funded program portfolios preferred
• Tanzania experience ideal, Africa experience highly desirable
Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary ”at will” relationship.

To apply for this position, please fill out the online application here

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