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CISP Senior Administration and Finance Officer Job Vacancy

Friday, January 21, 2011

Position: Senior Administration and Finance Officer

Location: Nairobi

Suggested starting date: 1st April 2011 at latest

Reports to: Country Administrator / Finance Manager

Main Duties:

• Updating financial records
• Supporting timely preparation of financial reports to donor’s specification
• Maintaining the finance management system using QuickBooks, Excel and other accounting systems as required
• Preparing financial documents for audits
• Organizing/conducting administrative and finance training
• Making payments and liaising with all relevant service providers
• Monitoring bank accounts and preparing monthly bank reconciliations
• Keeping efficient filing system / data based per project
• Monitoring project expenses, handling petty cash
• Liaising with donors’ and partners administrative and HR departments
• Attending Financial/HR trainings and meetings as required

Human Resources
• Personnel Administration: preparing employment contracts, payrolls and executing timely salary payments
• Employee Relations, Resourcing, Training and Development
• Reward Management, Performance appraisals
• Contributing to Organization of team building and strengthening team work and fruitful co-existence amongst a mixed cultural team (Italian, Somali, Kenyan)
• Keep staff data base and relevant documentation


• Qualification as Certified Public Accountant (CPA/ACCA)
• At least 4 years experience in the field of administration, finance
• Proficiency in Microsoft applications and QuickBooks
• Good knowledge of Labor & Industrial Law of Kenya, Human Resource Management and Organization Behavior
• Excellent relations and communications skills, good team player with desire to face challenges and grow, diplomatic and able to deal with a mixed cultural team
• Excellent English (spoken and written)
Candidates who meet the required qualifications and experience should send a detailed Curriculum Vitae, an application letter, copies of certificates and a list of 3 referees including their contacts to: c/c to

Closing date for receipt of applications is 10th February 2011.

Only short-listed applicants will be contacted for an interview

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